The EA will serve as a vital partner, handling a broad spectrum of administrative and strategic responsibilities to ensure the seamless management of the CEO’s daily operations. Acting as a key liaison, the EA will facilitate clear and effective communication between the CEO, providing essential support to ensure the successful execution of all objectives.

Key Responsibilities:

• Calendar Management: Coordinate and manage the CEO’s complex calendar, including scheduling meetings, prioritizing appointments, and ensuring timely follow-ups of assigned invites.
• Travel Arrangements: Organize domestic and international travel, including flight bookings, accommodations, itineraries, and other logistics.
• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, handling communication via email, phone, and other channels.
• Meeting Preparation: Prepare briefing materials, agendas, and presentations for meetings. Take minutes, track action items, and ensure follow-up on deliverables.
• Project Management: Assist with coordinating key projects and initiatives, tracking timelines and deliverables to ensure objectives are met.
• Administrative Support: Handle various administrative tasks such as expense requests, document preparation, filing, and other ad-hoc requests.
• Gatekeeping: Manage incoming requests, inquiries, and communications to the CEO, prioritizing those that require immediate attention.
• Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.
• Special Projects: Take ownership of special projects, conducting research, and presenting findings and recommendations to the CEO.

Required Qualifications:

1. – Minimum of 2 years proven experience as an Executive Assistant, preferably in a startup or fast-paced environment.
2. – Exceptional organisational and multitasking skills.
3. – Strong written and verbal communication skills.
4. – Ability to handle high-pressure situations with grace and professionalism.
5. – Proficient in office software (e.g., Microsoft Office, Google Workspace) and calendar management tools.
6. – High level of discretion and confidentiality.
7. – Excellent problem-solving skills and the ability to anticipate needs.
8. – A proactive approach and the ability to work independently.
9. – Bachelor’s degree in any relevant discipline